When managing any type of event staffing, it’s essential to have control over the entire process. From on-boarding to scheduling and more, there are many parts that can get mixed up or lost in communication. Depending on the size and complexity of your event, it can be difficult to keep up with all of this. Luckily, there are different softwares and mobile app solutions that can help you automate these workflows. This will help you put more focus on the actual event. Below, we will dive into 4 benefits of having all of your event staffing management needs on one platform.
Event staff onboarding is a key first step when it comes to the event planning process. It includes registering applicants, identifying their qualifications, training, and establishing communication channels. When staffing for events, you need to make sure you find the right people for the job. This means you’ll need total visibility into the skills people have, as well as requirements of roles. Luckily, you’re able to get from these management platforms. You can make sure you have qualified staff at events by putting them in groups based on skills.
Event staff scheduling
One of the biggest challenges event staffing companies face is knowing who is available, their skills, and how they performed at previous events. To help with staff scheduling, you can post job openings and include the requirements in the post. When your staff is looking at open positions, they can decide whether they are the best fit or not. However, there can be an issue of people signing up for events they aren’t fit for. Luckily, you can set up your platform so you can approve who gets each position before the schedule is finalized. Along with this, you can look at each staff member’s skills and how they have performed at previous events.
This allows your scheduling process to be faster and more effective. During the scheduling process, you can also include the location details and how to check in. This can reduce any last minute requests for information.
Day of operations and logistics
The day of an event is naturally a little chaotic. It involves managing time, attendance, last minute changes, and many other things. By using an event staffing platform like Senegal Software, it can be used on mobile devices. This way your staff has access to any needed information that day of. This allows for a clear line of communication for everyone.
Along with this, you can have each of your staff members check in on their own. This way you don’t have to run around and find each of them. It can improve your check-in process for everyone and also allows them to know who else is working. Also, you can create maps specific to each shift. This will help get people to the right place at the right time.
Post event analytics
After every event, you need to touch back in base with your staff. You need to gather any feedback and acknowledge their efforts during the event. You can incorporate this into your platform by including a feedback survey. This way once they’ve submitted it you will automatically be able to look at any feedback. You can then start learning what needs to be improved for your next event, as well as what worked well.
Also, you need to celebrate and thank your team for their hard work. Regardless of how the event went, they took the time out of their day to work for you. The least they deserve is a thank you. This can help encourage them to keep wanting to work for you. Even if something terrible happened at your event, you can thank your staff and make a note to those involved in the incident. This is when you can address what could have been done better, should it happen again.